The Free No-Code Figma-Inspired Form Builder for HR Managers

Why HR needs better forms

When employees and candidates hit your forms - job referrals, policy acknowledgements, PTO adjustments, benefits questions - the experience should feel like your company: clear, caring, and on-brand. Boxy, off-brand widgets erode trust. Custom builds steal time from IT.

FigForm removes the trade-off by pairing a visual editor with AI and instant publishing so HR can move at business speed. FigForm combines a visual, Figma-inspired canvas with a truly no-code publishing flow.

What HR managers get with FigForm

• Design that reflects your culture. Compose visually rich forms - headlines, microcopy, imagery - on a canvas that feels familiar to Figma users.
• AI-enhanced form generation. In the AI chat panel, describe the goal ("collect availability for interviews", "annual policy attestation"), then refine tone, fields, and helper text in plain language.
• One-line production deploy. Add a single script to your intranet, careers site, wiki, or share a hosted embed link.
• Simple, decision-ready analytics. See visits, completed, and response rate so you know whether to iterate copy or placement.
• Automation via webhooks. Send submissions to Make, n8n, or Zapier - create tickets, DM a Slack channel, update HRIS/CRM/docs.
• Responses you can trust - and export safely. Review in the UI and export CSV with field-level control.
• Workspaces for clean governance. Create multiple workspaces (e.g., Recruiting, People Ops, Compliance) and assign forms where they belong.
• Pricing that respects HR operations. The free plan includes unlimited forms and responses. Pro unlocks smarter AI models with a transparent flat monthly price.

The 45-Minute HR Form Sprint

Clarify the job

Write one sentence: "Collect manager approvals for remote-work requests, success = ≥70% completion in 48 hours".

Draft with AI

Open the AI chat panel and say: "Create a remote-work request form with employee details, manager, location, days per week, and an open comment. Tone: supportive and clear." Tweak required fields and helper text.

Brand it

Apply your type scale, brand colors, spacing, and add a small header image. Keep fields minimal, use microcopy to reduce anxiety.

Publish

Drop the single-line script on your wiki/careers/intranet page or share the hosted embed link with stakeholders.

Hosted view for quick share: https://figform.io/embed/FORM-ID.

Automate handoffs

Enable a webhook: send approvals to Slack, create a ticket in your task system, or append to a Notion/Sheet tracker.

Read the signal & iterate

Watch visits, completed, response rate. If completion is low, trim a field or rephrase the headline.

HR playbooks you can ship this week

Use these as starting points inside FigForm's AI panel, then customize in the editor.

Candidate Referral

Fields: Referrer name/email, candidate name/email, role of interest, LinkedIn URL, notes.
Automation idea: Webhook → Slack #recruiting-referrals + add to ATS via Make/n8n.
Where to publish: Careers microsite or internal wiki.

Interview Availability Collection

Fields: Candidate name, timezone, preferred slots (multi-select), interview type.
Automation idea: Webhook → Create calendar holds or send scheduler links automatically.
Where to publish: Private candidate portal or secure link.

New-Hire Equipment Request

Fields: Employee, start date, role, hardware choice, accessories.
Automation idea: Webhook → IT ticket + Slack DM to provisioning channel.
Where to publish: Onboarding checklist page.

Policy Acknowledgement

Fields: Employee, department, "I've read and agree" checkbox, comment (optional).
Automation idea: Webhook → Notion/Sheet log + reminder workflow for non-responders.
Where to publish: Compliance wiki or all-hands post.

Training RSVP & Dietary Needs

Fields: Session selection, dietary notes, accessibility needs, manager cc.
Automation idea: Webhook → Event roster + catering sheet.
Where to publish: L&D hub.

PTO / Leave Intent Capture

Fields: Employee, date range, leave type, coverage contact.
Automation idea: Webhook → Team calendar + Slack summary.
Where to publish: Team wiki.

Engagement Pulse

Fields: 1-5 satisfaction, open "What would improve your week?"
Automation idea: Webhook → route detractors to HR follow-up queue.
Where to publish: Intranet homepage tile.

Exit Interview Scheduling & Feedback

Fields: Preferred time, reasons (multi-select), open comments, re-contact permission.
Automation idea: Webhook → HR calendar + insights spreadsheet.
Where to publish: HR offboarding checklist.

Read only what matters: three analytics for HR

• Visits - Is the form visible in the right place?
• Completed - Are people finishing?
• Response rate - Is the ask clear and the friction acceptable?

How to act: Low visits → improve placement/comms. Low response rate → trim fields, sharpen headline, add context. High completions → speed up downstream actions with webhooks.

Automate the handoff - no integration project required

With webhooks, FigForm connects to Make, n8n, or Zapier so your HR tasks move on their own:

• DM a Slack channel when a high-priority submission arrives.
• Create an IT or Facilities ticket from equipment requests.
• Append policy sign-offs to a Notion/Sheet ledger.
• Update CRM/HRIS fields or kick off email sequences.

Responsible data handling, organized operations

Review & export with precision.

View responses in the UI. When sharing, export CSV and choose which fields to include - ideal for "need-to-know" distribution.

Workspaces keep teams tidy.

Create dedicated workspaces (e.g., Recruiting, People Ops, Compliance) and assign forms accordingly to avoid cross-talk.

Where FigForm fits in your stack

• No IT ticket needed. You can run FigForm in production with a single line (above) on your intranet, careers site, or help center.
• Share quickly. Prefer not to touch templates? Use the hosted embed link for approvals or one-off flows.

Plans that match HR reality

• Free plan: Unlimited forms and unlimited responses - ship real HR programs without procurement delays.
• Pro plan: Access smarter AI models in the chat panel with a clear, flat monthly price - useful for heavy drafting/refinement cycles.

Your next step

With a no-code form builder that feels like a Figma form builder, you'll protect brand trust, shorten cycles, and prove impact fast.

Start For Free

FigForm is a genuinely free form builder to start, there's nothing in your way.